Course Objectives

• Determine filing and archiving requirements and rules
• Understand needs of filing systems
• Be familiar with professional filing and archiving systems
• Maintain a unified filing system
• Have index for all existing records.
• Maintain  well controlled computerized filing system
• Have a unified well organized filing and archiving procedures

Course Outline.

• Filing and archiving:
• Useful Terms
• Filing and Archiving Definition
• Filing and Archiving Rules
• Filing and Archiving Requirements

• Functional Requirements
• Performance Requirements
• Documents and Records Requirements
• Security Requirements

• Professional Filing and Archiving Systems

• Needs of Filing Systems
• Filing Systems 1, 2, 3, 4,
• Selecting Filing System
• Changing Filing System

• Records Management:
  • Classifying Records
  • Records Cycle
  • Records Creation and Design
  • Forms Management and Control
  • Storing of Records
  • Retaining & Disposing of Records
• Modern Office Technology
• Using Current Technology in Filing and Archiving
• Modern Office Technology & Electronic Filing and Archiving
• Office Practices & Retention
• Applying Rules Using Excel
• E-Filling & Archiving

Who Can Benefit?

• Procurement and administration employees:
• Who deal with or manage suppliers, contractors and buyers
• Who have a direct impact on the success of the company?
• Who are looking to improve their own filing and archiving awareness